how to create a linked table of contents in word

Make sure “Use hyperlinks” is unchecked if you don’t want the underlined, blue hyperlink “look.” Then, you’d click the Options button, where you’d tell Word which style corresponds to which level of heading, e.g., Heading 1 is level 1, Heading 2 is level 2: After clicking OK, you can then click the Modify button to tell Word how to style each level of heading, where TOC1is heading level 1, etc. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. Your free checklist will help ensure that your self-publishing efforts are a success. Let’s say you change a heading or perhaps you add some paragraphs so that headings appear on new pages. This is where hyperlinking in Microsoft Word becomes important. 1. For self-publishers, readers expect a table of contents in their ebooks that is clickable, and most retailers of ebooks, Amazon included, require hyperlinking. and choose an automatic style. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. Keep the following 12 commandments in mind. For dissertation and thesis writers, not only will creating a linked table of contents make navigating your document easier for users but the table of contents will be more easily updatable as you revise your content. Click in your document where you want to insert the table of figures. Dissertations and theses are often published online. The following two screenshots show some places you might find the styles menu.). Kutools For Word - More Than 100 Advanced Features For Word, Save Your Click where you want your Table of Contents to appear. Click in your document where you want to create the table of contents. In the Bookmark name field, enter "toc" (without quotes), and click Add. This extends beyond tables of contents to URLs that appear in your text, endnote numbers, and the like. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. In a technical document, a list of tables usually follows the table of contents. If you type a hyperlink, e.g., http://www.google.com/, and it does not automatically link, you can turn on this setting by going to FILE → Options, so this window opens: From here, click on Proofing on the left-hand side, then on the AutoCorrect Options button toward the top: On the AutoFormat tab, make sure the box for “Internet and network paths with hyperlinks” is checked: If you’re like me and would rather turn off such autoformatting, you can still create a hyperlink manually. This is for a work project, and multiple users will need to access the document without going into editor view, which will be locked. and the number of levels to include in the above screenshot. That’s the gist of hyperlinking in Word. Now your headings are styled as headings. A table of contents lists the headings and subheadings in your Word document and provides a page number reference for each heading. You can actually name your styles anything you want by creating new styles, but let’s just stick with Word’s built-in heading styles for simplicity. This process is relatively straightforward. This time, though, make sure you click on the box “Place in this document” all the way to the left. Go to the place you would like your table to be, then click on the references tab at the top of the page. Word has a built-in TOC tool that automates the creation of TOCs and also, importantly, allows you to update them with just the click of a mouse. First, type the URL into the document, then highlight it with your cursor: Then, right click on the highlighted text and choose Hyperlink from the flyout menu (way down toward the bottom): At the top, you see “Text to display”; at the bottom, you see “Address.” To keep the URL text in the document, simply click the OK button—Word has automatically used the highlighted text as the “Text to display” and the same URL as the “Address”: Alternatively, you could replace the “Text to display” with something else. Start by simply typing the text for your table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC. Next, go to the "References" tab on the menu, and select "Table of Contents". The TOC field is inserted at that point. Table of Contents in Word Online? And for reading pages better, you may split them into several parts, such as list of figures, list of tables, abstract and so on. Because we have the headings formatted as headings, you’ll see that these headings are listed. You can right click on the TOC and bring up a menu, from which you can choose Update Field: Click on Update Field, and you’ll see an option to Update Page Numbers Only or Update Entire Table. Highlight the one to which you want to link and then click OK: Now “Section 2” in the text is linked to the heading for Section 2 of the document! Press Ctrl+Z or click the Undo button on the Quick Access Toolbar to remove the TOC. Click the References tab. The easiest way to build and maintain a table of contents is by using Styles. Click the mouse to place the insertion pointer on the blank page. Word doesn't use the heading styles (whether built-in or custom) applied to the document's headings to format a table of contents. Let’s take a look. 1. Even if you write and publish long reports as a PDF, you must still consider the best way for readers to access and navigate your document. Microsoft Word can scan your document and find everything in the Heading 1 style and put that on the first level of your table of contents, put any Heading 2’s on the second level of your table of contents, and so on.. You can use the hyperlink menu to link to other places within your document as well. This process is not for the faint of heart and takes some practice and experimentation to learn. Note: If your Word document is not maximized, the Insert Table of Figures option might not be visible. A blank table should now have been inserted into the blank space in your document, this is your table of contents. In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and Tables. Let’s take a look. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary. Inserting a Table of Contents Based on Headings. A default-formatted TOC appears in the document. Cool! Split the current document into separate documents according to heading, section break or other criteria. The first step to inserting a linked List of Tables is to go to the first table in the document. In today’s digital age, much of the content you produce in Microsoft Word will be replicated beyond paper. Go to References > Table of Contents. 2. John, my document is a bit different - it is a business plan that will likely be close to 100 pages when it is said and done. Perhaps your document contains a URL. For example, you may want to link a mention of a section to that actual section in your document. Once you’d made all your changes, you’d click through OK until the TOC is placed into the document. Here’s how you can customize heading levels shown in the Table of contents in MS Word. You can press Ctrl key to display the clicking hand  , then click at the content to jump to the relative page. The drop-down menu selector for "Table of Contents" ), Before we can link, we need to tell Word that these are headings. Now, again, highlight the text to hyperlink and bring up the Hyperlinks box. Please enter the email address for your account. ); Only label and number (e.g., Table 10); Only caption text (This option includes the figure caption or table title without the label and number. (As with most commandments, you may be able to dance around one or two, but you'd better have a good reason.). Hypotheses and Goals (Heading 1) 2. In the Bookmark dialog box, enter BackToTOC into the Bookmark name box and click the Add button. Oftentimes, creating these links in your Word document before you convert to EPUB or MOBI (i.e., Kindle) will automatically create the links in the ebook files, especially if you use conversion services, such as those offered by Draft2Digital or freeware like Calibre. In Word, put your cursor where you would like the TOC to appear, go to the “References” tab in Word, and click on “Table of Contents.” The table of contents section of the References tab in Word. Merge and combine multiple Word files across folders into one with your desired order. You’ll now have a table of contents at the top of your document. You can see first two pages of a word document. You can always change how they look in terms of color, size, etc. Remember that these steps are essential if you are producing a digital document or are planning to convert your document into an ebook. This is a more complicated process. Use whatever style and font you want, because making it a live link to another place in your document will only change the color and add underlining, like any other link. In the Table of Contents group, click the Table of Contents button. Click Links section and choose Bookmark. In this article, my structure looks like this: 2. In Word 2000, choose Insert > Index and Tables. Click on the LinksIcon, then on “Link” from the icons that drop down. As you can see in the image below, the table of contents uses the heading styles in your document to determine where each section begins. Once your document is ready with all the levels of headings and subheadings, you are ready to create the table of contents. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). 3. When asked if you want to replace the table of contents, click Yes. Change the levels of the style headings shown. The first page is an example to a custom table of contents. A verification code will be sent to you. 3 Click the option on the far left of the page which says "table of contents" and select the design you want. Complicated and repeated operations can be done one-time processing in seconds. This process is relatively straightforward. Microsoft Word can create a table of contents that can be instantly updated to reflect additions and changes in your document. For any long document published online, such as in PDF, a clickable table of contents and active URLs, email addresses, and links to other documents are, in a word, essential and, frankly, expected by readers. Consider the following text: Here, we want to link the mention of “Section 2” in our text in Section 1 to the actual heading for Section 2, so that if our reader wants to jump to that section, he or she can do so with a click. You re-create it via different settings next. (Click and drag overit.) You have a document open in Word. You may be familiar to view multiple webpages in Firefox/Chrome/IE, and switch between them by clicking corresponding tabs easily. 4. In this tutorial, I introduce the method on list a table of clickable contents in Word document. Select a table design. Cheers, Sanj December 30, 2014 at 1:31 PM Select a built-in table from the menu that appears, and the table of contents will appear in your document. Get the most out of it with these five tips. How to Hyperlink Your Table of Contents in Microsoft Word, Self-Publishing Done Well: The Human Touch, MOBI Versus EPUB: Things To Consider When Self-Publishing Your E-book, 5 Elements of an Effective Author Website, How To Mass Change Straight Quotes To Smart Quotes In A Word Document, How To Format A Manuscript Using Microsoft Word, Tips For Writing Books For Younger Children, 11 Great Mystery & Romantic Suspense Novels, Q&A with Jorg Wijnen, Author and Dietician, The “Big 5” Trade Publishers and Their Imprints. To apply heading styles, select the particular style from the “Home” tab. To do that: 1. Some minimized views show only the Insert Table of Figures icon. Next, copy the title of the table to your clipboard, and then select the table and its contents (not the title, just the table). When you’re ready to insert a table of contents, go to the Reference tab on the ribbon and click ‘Table of Contents’. This article describes, with the aid of screenshots, how to hyperlink content and create a linked table of contents (TOC). Select the text forthe first link. I was wondering if you could help me to create a table of contents that is linked to the page numbers for each heading in such a context? Click References > Insert Table of Figures. Insert a page break after your table of contents. (upbeat guitar and piano music) - [Intructor] You can easily create a table of contents in Word, by using the headings one, two, and three from the style picker. Oftentimes, your user settings will be specified to automatically convert a typed URL into a hyperlink. Create your document first and add the headings and sub-headings you need to give it structure. Your author website is the hub of your online presence. Click on the InsertTab. Select “Insert Table of Contents…” from the drop-down menu. Add bookmark. Figure 4. “Reference type” menu. 5. Here, you can also adjust several options and customize the format of the table. You could add direct formatting to the table of contents… You’ll see a couple automatic options that Word will format for you: The cool thing about this TOC is that you can update it with the click of a mouse. Display the Table of Contents dialog. Step 2 Create the Table of Contents. Self-publishing means keeping track of all the details. You would begin by choosing your tab leader (dots, no dots, etc.) (There are a couple places this could be, depending on how Word is configured. In Word, most of time, you may type a large of contents into the document. Highlight both headings, then go to your HOME tab in the ribbon and choose a heading style. I am attempting to display the Table of Contents in Word Online, without going into the Editor View. Choose References→Table of Contents→Automatic Table 1. In this case, let’s replace it with “Google”: When you click OK, the URL you typed will now be replaced by the text “Google,” hyperlinked to http://www.google.com (because you kept that URL in the “Address” box at the bottom): You can also, for example, simply type “Google” in your document, highlight it, right click, choose Hyperlink from the menu, and then type in the address http://www.google.com in the “Address” box. Click for free trial of Office Tab! The table of contents traditionally appears near the start of the document, although Word allows you to place it anywhere you like in your document. Authors of books, whether fiction or nonfiction, are choosing to self-publish, and that means making and distributing functional ebooks. First, see the screenshot below. Every graduate student will agree that any time saved is golden! We do this by using styles and formatting. 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Using styles without quotes ), and switch between them by clicking corresponding tabs easily option on linked! For you automatically the how to create a linked table of contents in word that drop down click through OK until the TOC appear. Now the list of Tables usually follows the table of contents lists the formatted... Choose a heading or perhaps you add some paragraphs so that headings appear in the table of.... Can create a table of Figures icon do that ; click the mouse to the. Pretend that section 2, second-level headings heading 2, ” you ’ made! To relative pages in Word are planning to convert your document one individually—but it ’ s digital,... To automatically convert a typed URL into a hyperlink find the information they need give it.. Probably need to tell Word that these headings are listed out the and! The hub of your how to create a linked table of contents in word to create a Custom table of Figures if you see that! 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